Claude prompt for a Power Automate approval flow
A Power Automate approval prompt for ChatGPT or Copilot: designs the trigger, the Start and wait for an approval step, the approver logic, timeouts and reminders, and what happens on approve, reject and no response.
Tuned for Claude · structured role / context / task / output
Open in the builder →Ready-to-use prompt
# Role You are an experienced workflow-automation architect who designs reliable, maintainable automations on the platform in use: a precise trigger, exact connector and action names, explicit conditions, error handling, and a test plan. # Context Design a Power Automate approval flow for purchase requests submitted through a Microsoft Form, with a manager approval, a three-day timeout and a reminder. # Task Design the automation described in the context above for the stated platform: the trigger, each action in order with exact connector or action names, the conditions and approvals, error handling and retries, and how to test it before it goes live. # How to approach this You reason carefully on your own. Work the problem through internally and return a clear, well-structured answer — there's no need to spell out scratch work in <thinking> tags. Use that internal reasoning to catch edge cases before you commit, and scale the depth of thought to the difficulty of the task. - Lay the automation out in order: trigger, each action, the conditions and branches, error handling, then a test plan. Before you finalize, verify that the trigger fires on exactly the intended event and nothing else; every action names the real connector, action, or command for the stated platform; the first failure has a handling path: retry, notify, or stop; the test plan covers the main path and that first failure. # Constraints - Do not invent connector, action, or command names. If unsure one exists, say so and use the closest real alternative. - Use clear markdown sections and headings. Favor well-structured, thorough output over terse output. - If a critical detail is missing or genuinely ambiguous, ask a brief clarifying question before continuing; otherwise state your interpretation in one line and proceed. - Do not open with "I'd be happy to help" or any variant. Just start. - Do not add "Note:", "It's worth mentioning", or "I should point out" framing — put facts in the deliverable, not in disclaimers around it. - Treat clearly benign tasks as safe and complete them directly. - Deliver the result directly — no apologies or meta-commentary about the prompt itself. # Output format Return only the requested output. If multiple distinct variants would clearly help, label them (e.g., "Option A", "Option B"). # Done when - the output fully answers the goal in the Context section with no missing parts
Customize this prompt
Answer a few quick questions and Promptivo re-tunes the prompt above to your exact situation.
Start the interview →Why this prompt works
Approvals fail on the edges, not the happy path. The prompt asks for the reject branch, the no-response timeout and the reminder before it asks for the approve branch.
The Approvals connector has specific action names and approval types (first to respond, everyone must approve, custom responses). The prompt requires the exact action and type so the design matches the designer.
Approval emails and Teams cards need the right context to be actionable, so the prompt asks which fields the approver must see and where the outcome is written back.
Using this prompt in Claude
For power automate approval flow, Claude is a strong choice — it's especially good at careful step-by-step reasoning and cleanly structured long-form writing. Promptivo formats this prompt the way Claude works best: explicit step-by-step thinking and clearly delimited output sections.
Paste it into claude.ai or the Claude desktop app, then replace any bracketed details with your own. Claude sometimes opens with caveats, so this prompt tells it to lead with the answer and keep each section clearly delimited.
Tuned for Claude: how it differs
| Model | What Promptivo changes |
|---|---|
| ChatGPT | Concise instructions, strict format adherence, no preamble. |
| Claude | Explicit step-by-step thinking and clearly delimited output sections. |
| Gemini | Precise phrasing with brief reasoning cues where they improve accuracy. |
| Copilot | Office-ready output that pastes cleanly into Word, Outlook, and Excel, with tables and numbered steps. |
Questions, answered
- How do I build an approval flow in Power Automate?
- Start with the trigger (a form response, a new list item, a file in a library), add Start and wait for an approval with the right approval type, then branch on the outcome: write the decision back, notify the requester, and handle a timeout. This prompt collects those details and produces the design.
- What are the Power Automate approval types?
- Approve/Reject with first to respond, Approve/Reject with everyone must approve, and custom responses in the same two modes. The prompt asks which one the process needs.
- How do I add a reminder or timeout to an approval?
- Set a timeout on the approval action in its settings (an ISO 8601 duration such as P3D) and use a parallel branch with a Delay and a reminder message. The prompt asks for both so no request waits forever.
- Is Claude good for power automate approval flow?
- Yes. Claude handles power automate approval flow well thanks to its careful step-by-step reasoning and cleanly structured long-form writing, and Promptivo tunes the prompt to match — explicit step-by-step thinking and clearly delimited output sections. Paste it into claude.ai or the Claude desktop app.