Workflow automation
Workflow automation prompts
Copy-paste prompts that turn a plain description of a business process into an automation design: the trigger, the exact actions in the platform you use, conditions and approvals, error handling and a test plan. Built for Power Automate, Logic Apps, Power Apps, Office Scripts, Excel VBA, PowerShell, Copilot Studio, Zapier, Make and n8n, and tuned for ChatGPT, Claude, Gemini and Copilot. Or build a custom automation prompt.
How to use these prompts
- 01Pick the prompt that matches your platform and the process you want to automate.
- 02Copy it, or open it in the builder to answer a few questions about trigger, systems, steps and error handling.
- 03Paste it into ChatGPT, Claude, Gemini or Copilot and build the flow from the design it returns.
Microsoft 365 and Power Platform
Power Automate, SharePoint, Teams, Outlook, Planner, Power Apps, Logic Apps and Copilot Studio.
- Prompt for a Power Automate flowA Power Automate prompt for ChatGPT, Claude, Gemini or Copilot that turns a plain description of what should happen into a flow design: exact trigger, connectors and actions, conditions, error handling and a test plan.
- Prompt for a Power Automate approval flowA Power Automate approval prompt for ChatGPT or Copilot: designs the trigger, the Start and wait for an approval step, the approver logic, timeouts and reminders, and what happens on approve, reject and no response.
- Prompt for a scheduled report flow in Power AutomateA Power Automate prompt for a scheduled report: a Recurrence trigger with the right time zone, the data actions (SharePoint, Excel, Dataverse), an HTML table or Excel attachment, and the email or Teams delivery.
- Prompt for a Teams notification flowA prompt for Teams notifications from Power Automate: the trigger, the channel or chat, a plain message or an Adaptive Card, who posts it (Flow bot or a user), and how to avoid alert noise.
- Prompt for a SharePoint document approval workflowA prompt for a SharePoint document approval workflow in Power Automate: the library trigger, the metadata to check, the approval step, content approval status updates, and notifications to the author.
- Prompt to turn Outlook emails into Planner tasksA prompt for an Outlook to Planner flow in Power Automate: which emails qualify, the Planner plan and bucket, task title and due date rules, the description and checklist, and how to avoid duplicates.
- Prompt to build a Power Apps form with a submit flowA prompt for a Power Apps form: the data source (SharePoint or Dataverse), the fields and validation, SubmitForm versus Patch, delegation-safe formulas in Power Fx, and the Power Automate flow triggered on submit.
- Prompt for an Azure Logic Apps workflowA prompt for an Azure Logic Apps workflow: Consumption or Standard, the trigger, connectors and their authentication (API connection or managed identity), scopes with run-after error handling, and deployment parameters.
- Prompt to build a Copilot Studio agentA prompt for a Microsoft Copilot Studio agent: its purpose and users, topics and trigger phrases, knowledge sources (SharePoint, websites, files) with their permissions, the actions and flows it can call, authentication, and the channel it publishes to.
Zapier, Make and n8n
Cross-app automations with triggers, filters, paths and error handling.
- Prompt to build a Zapier automationA Zapier prompt for ChatGPT or Claude that turns a plain description into a Zap design: trigger app and event, action steps, filters and paths, data formatting, error notifications and task usage.
- Prompt to build a Make scenarioA Make (formerly Integromat) prompt: the trigger module (instant webhook or scheduled), the modules in order, routers and filters for branches, iterators and aggregators, error handlers, and how operations are counted.
- Prompt to build an n8n workflowAn n8n prompt: the trigger node (webhook, schedule or app event), the nodes in order, IF and Switch branches, expressions for data mapping, credentials, retry settings and an error workflow, for n8n cloud or self-hosted.
Scripts and spreadsheets
Office Scripts, Excel VBA, Power Query and PowerShell with Microsoft Graph.
- Prompt to write an Office Script for ExcelAn Office Script prompt for ChatGPT or Copilot that produces a working Excel script in TypeScript, built on ranges and tables rather than cell-by-cell loops.
- Prompt to write an Excel VBA macroAn Excel VBA prompt for ChatGPT or Copilot that produces a reliable macro with Option Explicit, no Select or Activate, error handling, and clear instructions for enabling it.
- Prompt to build an Excel Power Query transformationA Power Query prompt for Excel: the source (files in a folder, a table, a database or an API), the transformation steps in order, the M code where needed, parameters, refresh behavior and how to keep query folding.
- Prompt for a PowerShell script to onboard Microsoft 365 usersA prompt for a PowerShell onboarding script with the Microsoft Graph SDK: the input CSV, user creation, group and license assignment, least-privilege scopes, WhatIf support, logging and idempotent re-runs.
Platforms the builder designs for
The builder asks for the platform first, then applies its rules: exact designer names, trigger conditions, premium-connector and policy callouts, delegation limits, error branches.
Browse by AI model
Every prompt has a version tuned for the model you use. Popular starting points for each:
Writing your own automation prompt?
The guide covers what every automation prompt must include and the failures generic prompts cause. The free generator asks the questions for you.
Frequently asked questions
What is a workflow automation prompt?
A prompt that gives an AI model everything it needs to design an automation instead of a vague sketch: the trigger, the systems involved, the steps in order, conditions and approvals, error handling, volume, and the platform's real connector or action names. The result is a flow outline, a build guide or a script you can implement directly.
Can ChatGPT or Copilot build a Power Automate flow?
Yes, when the prompt states the trigger, connectors, each action in order, conditions and what happens on failure. Copilot in Power Automate can also generate a flow from a short paragraph, and these prompts include an output written for it.
Which platform should I use for my automation?
Power Automate for Microsoft 365 users automating their own work, Logic Apps for IT-owned Azure integration, Office Scripts or VBA for in-workbook Excel work, PowerShell with Graph for identity and admin tasks, Copilot Studio for agents, and Zapier, Make or n8n for cross-app automations outside Microsoft. The builder can recommend one if you are not sure.
Why do AI-generated flows fail?
Invented connector or action names, a trigger that fires on the flow's own updates, no failure branch, unfiltered SharePoint reads that hit the 5,000-item threshold, and premium connectors blocked by licensing or DLP policy. Every prompt here is built to prevent those.
Which AI model works best for automation prompts?
Any current model does well with a precise prompt. Each prompt has a version tuned for ChatGPT, Claude, Gemini and Copilot. Copilot is the natural choice inside Microsoft 365 because it can act on the design in Power Automate directly.
Are these prompts free?
Yes. Every prompt is free to copy and paste with no account. The builder generates a custom prompt free as well.